Rules & Regulations
Gears Esports North American Regionals powered by Northern Arena Official Rules
Northern Arena Inc (“Northern Arena” or “NA” or “Company”) will be hosting the Gears Esports North American Regionals powered by Northern Arena Event taking place between November 10th, 2018 and November 11th, 2018 at the International Centre in Toronto, Ontario, Canada (the “Esports Event”). The Esports Event will be governed by the following: (i) the Gears Esports Handbook 2017-2018 (the “Handbook”); (ii) the Gears Esports Code of Conduct (the “Code of Conduct”); and (iii) these official rules (“Official Rules”). If there is an inconsistency between the Handbook and these Official Rules, these Official Rules shall control. Defined terms in these Official Rules shall have the meanings and definitions ascribed to them in the Handbook, unless otherwise noted herein. By participating in the Esports Event, each participant agrees to abide by the Handbook, these Official Rules, the decisions of Company (which shall be final and binding in all respects) and to be contacted by Company or their agents by email, mail and/or telephone regarding the Esports Event.
COMPANY RESERVES THE RIGHT TO CHANGE, UPDATE AND MODIFY THESE OFFICIAL RULES AT ANY TIME, FOR ANY REASON. CHANGES TO THESE OFFICIAL RULES WILL BE PROVIDED TO YOU OR POSTED ON THE EVENT WEBPAGE (http://www.northernarena.ca/gearsofwar) BEFORE THE EVENT IN WHICH THE CHANGES RULES WILL APPLY. RULINGS MAY BE MADE OUTSIDE OF THE SCOPE OF THESE OFFICIAL RULES IN ORDER TO PRESERVE FAIR PLAY AND TOURNAMENT INTEGRITY. PARTICIPATION IN THE ESPORTS EVENT CONSTITUTES YOUR FULL AND UNCONDITIONAL AGREEMENT TO THE HANDBOOK, CODE OF CONDUCT, THESE OFFICIAL RULES AND THE COMPANY’S DECISIONS, WHICH ARE FINAL AND BINDING IN ALL MATTERS AND IN ALL RESPECTS. COMPANY SHALL DECIDE ANY MATTERS NOT HEREIN EXPRESSLY PROVIDED FOR AND SUCH DECISIONS SHALL BE FINAL AND BINDING ON PARTICIPANTS. WINNING A PRIZE IS CONTINGENT UPON FULFILLING ALL REQUIREMENTS SET FORTH IN THE HANDBOOK AND THESE OFFICIAL RULES.
THESE OFFICIAL RULES AND ALL DISPUTES RELATED TO OR ARISING OUT OF YOUR PARTICIPATION IN TH ESPORTS EVENT ARE GOVERNED BY A BINDING ARBITRATION CLAUSE IN SECTION 16 BELOW AND A WAIVER OF CLASS ACTION RIGHTS. THAT CLAUSE AFFECTS YOUR LEGAL RIGHTS AND REMEDIES AND YOU SHOULD REVIEW IT CAREFULLY BEFORE ACCEPTING THESE OFFICIAL RULES.
1. Eligibility. Eligibility for the Esports Event is as set forth in Section 3 of the Handbook.
2. Tournament Description; Registration
a. The Tournament begins on November 10th, 2018 at approximately 9:00 AM ET, and ends on November 11th, no later than 10:00 PM ET. The tournament will take place at the International Centre in Toronto, Ontario, Canada, as determined by Northern Arena in its sole discretion. Information about the venue and check-in times will be communicated to each Player/Team before the start date.
b. In order to participate in a 5,000 Series Tournament, participants must purchase a ‘Team Pass’ via a link that will be provided by Northern Arena during the registration process. Team Passes for the Tournament will cost $200.00 USD
c. All Team Pass sales are final and provide for 5 players and one coach. No refunds or transfers will be granted. Limit one registration/entry per team. No other methods of entry will be accepted.
d. All entries become the property of Northern Arena and will not be returned. Northern Arena is not responsible for technical, hardware, or software malfunctions, lost or unavailable network connections, or failed, incorrect, inaccurate, incomplete, garbled, lost, illegible, altered, defaced, mutilated, misdirected, ineligible, or delayed entries or other communications or other technical problems related to website entries. Northern Arena, in its sole discretion, reserves the right to disqualify any person who tampers with the entry process, the operation of the Northern Arena websites, including but not limited to northernarena.ca and northernarena.ca/gearsofwar, (collectively, the “NA Sites”), or who otherwise violates these Official Rules.
f. Online Registration for the Esports Event will open at 12:00 PM ET on Monday, October 15th, 2018.
g. Online Registration for the Esports Event will close at 5:00 PM ET on Monday, November 5th, 2018.
h. Team Passes will not be sold at Check-in. Questions regarding a Team Pass must be emailed to email@example.com by 6:00 PM ET on Monday, November 5th, 2018.
i. The Northern Arena Event Team Pass Price is $200.00 USD.
j. All Team Pass sales are final. No refunds, transfers, or resales will be granted.
k. All Players must submit their rosters to complete their registration
3. Prizing. Please see the FAQ on the Northern Arena for a description of the prizing for this Esports Event
4. Tournament Bracket
i. The Tournament Bracket will allow for up to 24 Teams.
ii. The Tournament Bracket will be Double Elimination. After losing a Match in the Winners Bracket, Teams will enter the Losers Bracket. A Match loss in the Losers side of the Bracket will result in elimination from the event.
iii. All Rounds will be Best of 3 and use escalation game mode
iv. The Grand Final will begin with an initial Match. If the Winners Bracket Team wins the initial match, they will win the Esports Event.
v. If the Losers Bracket Team wins the initial match, a second match must be played. The winner of the second match will win the Esports Event.
i. Registered Teams will be seeded for the Tournament Bracket by their total Gears Pro Points as of 6:00 AM ET on Monday, November 5th, 2018.
a. Players must provide their own controller, micro USB cable, and earbuds. Players are responsible for ensuring the proper function of this equipment. Games will not be paused or ended in order to resolve an issue with a Player’s equipment or any audio malfunction. Players may bring backup equipment to use in the situation where malfunctions may occur.
b. Players must use the Console, Monitor, Headset and Network Equipment provided by Company. Xbox One is the official console for the Esports Event. Players competing on the Main Stage must use the Headset provided by Company. If a Player finds that an issue has occurred with any of this equipment, they should notify a Esports Event Official immediately. If the Esports Event Official can confirm that an issue has occurred, they will determine whether the Round/Game should be restarted, the Game win should be awarded to a Team, or the conditions under which the Round/Game should be resumed.
c. If a Game malfunction occurs and the cause can’t immediately be identified, a Esports Event Official may call for the Game to be ended in order to investigate further.
d. All Player equipment is subject to approval. Company reserves the right to deny the use of anything suspected of providing an unfair competitive advantage.
e. Players may not use a Turbo controller or a Button Macro controller. Turbo controllers allow Players to press a button that results in their Character performing a set of actions that would normally require the Player to press the same button multiple times. Button Macro controllers allow Players to press a button that results in their Character performing a set of actions that would normally require the Player to press multiple buttons.
f. Players may not use a controller that has been modified in such a way that it alters their Character’s abilities and/or in-game mechanics. Players can make cosmetic changes to their controller.
g. Players may not compete with batteries in their controller. Players must maintain a wired connection with their Xbox One. Players may not use a Play and Charge Kit.
h. Players may not use a Keyboard or a Mouse.
i. Coaches can wear earbuds or a headset to connect to his/her team on featured stations and Main Stage.
j. Players competing on the Main Stage must wear their earbuds in their ears and the Company-provided headset over their ears for the duration of all Games.
l. Teams that break an Equipment Rule will be given a Warning. After the first Warning, each subsequent Warning that a Team receives will result in a Forfeit of the Game.
a. Any violation of the rules set forth in the Handbook, Code of Conduct, or in these Official Rules, including, without limitation, any form of cheating, may result in a Forfeit of the Game/Match and/or disqualification from the Esports Event.
b. Players/Teams that are disqualified prior to the start of a Game will not be allowed to play in the Game. Players/Teams that are disqualified during a Game must quit out of the Game. Players/Teams that are disqualified won’t receive any benefits (Prize, Pro Points, etc.) for their ranking in the Esports Event. Such Players/Teams may also be subject to a Temporary Ban from Company’s Network of Websites and/or a Ban from a future Esports Event(s).
c. All Player and Coach apparel must be approved by Company. Company reserves the right to require the removal of unapproved apparel as well as the right to disqualify a Player/Team for wearing unapproved apparel.
d. Teams must have all five Players present in order to start a Game. A Team will Forfeit Game 1 if they don’t have all five Players present by 5 minutes after a Match’s scheduled start time (Grace Period). If a Team forfeited Game 1, they will Forfeit the Match if they don’t have five Players present by 15 minutes after the Match’s scheduled start time. Teams that played a previous Game(s) in a Match will Forfeit a Game 2, 3, etc. if they don’t have all five Players present by five minutes after the conclusion of the previous Game (Grace Period). If a Match hasn’t begun by 15 minutes after the scheduled start time and neither Team has five Players present, the Match win may be awarded to the higher seeded Team. If a Match can’t begin at its scheduled start time, the Grace Period will begin at the conclusion of the Station’s preceding Match.
e. If their Match has not been completed, Players may ask their Referee for permission to leave their Station. Referees may set a time limit by the end of which the Player must return to their Station or they may deny the Player’s request. Teams may Forfeit a Game(s), or be forced to play a Game(s) shorthanded, if a Player(s) hasn’t returned by the end of their Referee’s set time limit. Teams may Forfeit a Game(s), or be forced to play a Game(s) shorthanded, if a Player(s) leaves their Station without their Referee’s permission, or is otherwise unable to play.
f. Teams may ask their Esports Event Director for an extended break between Matches. The Esports Event Director may set a time limit by the end of which the Team must report to their upcoming Match’s Station or they may also deny the Team’s request. Teams may Forfeit a Game(s), or be forced to play a Game(s) shorthanded, if they haven’t reported to their upcoming Match’s Station by the end of their Esports Event Director’s set time limit.
g. Coaches may speak with their Players during and between Games.
h. In order to dispute Game results, Players/Teams must notify their Referee that they would like to Protest the Game before a new Game has begun. In order to dispute Match results, Players/Teams must notify their Referee that they would like to Protest the Match before the Match’s Score Sheet has been submitted.
i. All rosters are locked in at 11:59 ET on Friday November 9
j. Teams may request that they be allowed to concede victory of a Game. Teams may request that their opponent not receive a Forfeit penalty or a penalty associated with receiving a Technical Foul.
k. Requests made pertaining to General Rules 8-9 will be decided upon by the Esports Event Director.
l. Language used in Team communication will be governed by the Gears eSports Code of Conduct.
a. Players competing will use a provided profile for all Matches.
b. For all Main Stage Matches, the higher seeded Team must occupy the Red side of the Station (right side from the audience perspective) and the lower seeded Team must occupy the Blue side of the Station
c. Players will have five minutes before the start of a Match and one minute in between each Game to adjust their Equipment and Options, and ensure their headset is functioning properly. Five-minute time limits will begin after all Players are seated. One-minute time limits will begin at the conclusion of the preceding Game.
d. No warm-up or practice Games are permitted once the Match’s first Game has begun.
e. Players and Coaches may not look at an opposing Player’s Monitor. Players may not look at an opposing Player’s projected screen during a Game.
f. Players and Coaches may not intentionally manipulate a button, trigger, bumper, D-Pad, and/or joystick on a teammate’s controller during a Game. Coaches may not touch a teammate’s controller during a Game.
g. Players may not move their Character outside of the normal boundaries of a Map. Moving outside of the normal boundaries of a Map includes but is not limited to part of the Character’s body passing through what should be a non-permeable surface or object and moving into any area from which your Character registers shots on an opponent who is not able to register shots on your Character.
h. Breaking a Gameplay Rules or breaking Character Restrictions as defined in the Handbook may result in a Forfeit of the Game.
i. If a Round/Game is started without the approval of a Esports Event Official, it will be restarted from the beginning.
j. If a Player or Company Staff member fails to load into a Round/Game or loses their connection to the Game during or prior to the pre-Game Match timer, the Round/Game must be restarted from the beginning.
k. If a Company Staff member disconnects from a Game after the pre-Game Match timer has ended, but all Players remain in the Game, the Game must continue.
l. Players who voluntarily disconnect from a Game before it has ended, will be allowed to rejoin the Game, but a Team may Forfeit the Game if all of their Players disconnect without a Esports Event Official’s permission.
m. Players who end a Game without a Esports Event Official’s permission, or switch their faction after the pre-Game Match timer has ended, may Forfeit the Round/Game. If a Player disconnects after the pre-Game Match timer has ended, ending the Game without a Esports Event Official’s permission will result in a Forfeit of the Round/Game.
n. If a Player finds that their Character hasn’t respawned after the proper amount of time, they should notify a Esports Event Official immediately. If the Esports Event Official is able to confirm that this has occurred, they will determine whether the Round/Game should be restarted, the Game win should be awarded to a Team, or the conditions under which the Round/Game should be resumed.
o. Teams must use Full Screen (1 Player per Monitor) for all Games.
p. Players should set their faction in the lobby. If a Player is ever a member of the wrong side after the pre-Game Match timer has expired, their Team may Forfeit the Game.
a. Spectators* may not stand within two feet of a seated Player.
b. Spectators may not touch a Player.
c. Spectators may not interfere with a Referee’s ability to preside over a Match.
d. Spectators may not touch or get on a Main Stage or Feature Station.
e. Spectators may not attempt to coach a Player/Team.
f. Spectators must heed all warnings and follow all instructions given by Company Staff.
g. Spectators may be made to move, made to leave an area, or removed from the venue, at any time, for any reason.
h. *A Spectator is anyone who is not currently competing in a Match. Therefore, Players and Coaches shall be considered Spectators when they are not competing in a Match. The start of a Match is marked by all Players seated at the Station prior to the start of Game 1 and the end of a Match is marked by a Team winning the Match’s final Game
a. Players and Coaches may not eject a disc from a Console, use a memory card or USB flash drive, unplug anything from a Monitor, Console, or audio equipment, or touch power units without a Esports Event Official’s permission.
b. Players and Coaches may not move a Monitor, Console, or audio equipment without a Esports Event Official’s permission.
c. Players and Coaches may not adjust Monitor Settings, other than Volume, without a Esports Event Official’s permission.
d. Players may not communicate with a Spectator, or a Player other than a teammate or an opponent(s).
e. Players and Coaches may not use vulgar language in excess. Excessive use of vulgar language is defined as consistent use of vulgar language that is audible to Spectators of the Match or a single use of vulgar language that is audible to Spectators of another Match.
f. Coaches may not taunt an opposing Player or Coach. Taunting of an opposing Player or Coach is defined as derogatory language or gestures, aimed at an opponent, which is audible and/or visible to the opponent.
g. Players may not chat about companies, sponsors, or products.
h. Players/Teams may not use a Match’s designated Station for Warm-Up Games during, or prior to the start of, a Match without a Esports Event Official’s permission.
i. Players/Teams that haven’t been eliminated from the Esports Event have priority over other Players/Teams regarding the use of Stations for Warm-Up.
10. Technical Foul
a. Players and Coaches may not stand on chairs, tables, or other Company equipment.
b. Players and Coaches may not verbally abuse a Esports Event Official. Verbal abuse of a Esports Event Official includes, but is not limited to, the use of vulgar language directed at a Esports Event Official, the use of insulting words or gestures directed at a Esports Event Official, and excessive argument with a Esports Event Official that results in a delay of a Match.
c. Players and Coaches may not direct vulgar language at a Player, Coach, or Spectator.
d. Players and Coaches may not incite Spectators into taunting a Player, Coach, or Spectator.
e. Players and Coaches may not taunt or celebrate in excess. Excessive taunting/celebration includes, but is not limited to, post-Match taunting or celebration directed at or referencing an opponent(s). Post-Match interactions between opponents must be limited to acts of sportsmanship.
f. Players and Coaches may not engage in unsportsmanlike physical contact.
g. Players and Coaches may not throw anything in the direction of an opponent.
h. Players and Coaches may not throw anything into the audience that could cause injury.
a. Players/Teams are expected to put forth their best effort in all Games.
b. Players, Coaches, Managers, and Owners may not participate in Fantasy Sports or gambling that use the stats or results of this Esports Event.
c. Players/Teams may not intentionally Forfeit a Game or conspire to manipulate Rankings or Brackets.
d. Players and Coaches are expected to treat all members of Company Staff, and Sponsors, with respect.
e. Public discussions of, or agreements to, avoiding the use of abilities, items, weapons, or strategies are prohibited.
f. Public statements made about private information, unofficial Roster changes, and disparaging remarks made about Company or its partners are prohibited.
a. Players and Coaches found to have broken a Foul rule will be issued a Foul. For every two Fouls that a Player or Coach receives, they will be issued a Technical Foul.
b. Players and Coaches found to have broken a Technical Foul Rule will be issued a Technical Foul. If a Player or Coach receives a Technical Found, the opposing Team will be allowed to switch Side Choice for 1 upcoming Game in the Match. If necessary, these penalties will be carried over from one Match to the next or one Esports Event (Online or Offline) to the next. If a penalty is carried over from one Esports Event to the next, it will be carried over by only the Player or Coach who received the Technical Foul.
c. Violations of any of the Additional Rules may result in a Forfeit of the current Match and/or all future Matches in the Esports Event (Disqualified). The Team may also be forced to continue the Esports Event shorthanded.
d. Teams that Forfeit a Match and Players, Coaches, Managers, and Owners found to have broken any Conduct Rules may be subject to penalties such as a Temporary Ban from Company’s Network of Websites, Forfeit of a Prize, a Fine, and/or a Ban from a future Esports Event(s).
e. Esports Event Officials may issue a Foul, Technical Foul, or Disqualify a Player/Team for acts of misconduct not listed in the Conduct Rules.
13. Participants’ Assumption of Risk, Release and Liability Waiver.
a. Participation in the Esports Event may involve serious risk of injury. Participants understand that by participation in the Esports Event, participants are waiving their right to sue if participants are injured while participating in the Esports Event.
b. In consideration of being permitted to participate in and/or attend the Esports Event, each participant warrants, represents, acknowledges an agrees as follows, that participant:
(i) Meets the age requirements set forth in Section 3.1 of the Handbook, understands the risks associated with the Esports Event, is physically fit, in good health, has no physical or mental issues which would hinder participation in any activities of the Esports Event and is sufficiently trained and experienced to understand the risks involved in the Esports Event;
(ii) Understands and accepts that participating in the Esports Event may involve encountering known and unknown risks, including the risk of serious bodily injury, illness, disability, emotional trauma, damage to property and death (collectively “Injuries”), expressly and voluntarily assumes full responsibility for any such risks, from any and all causes, including, without limitation, negligence, gross negligence, defective products, unknown products, travel-related, equipment malfunction, inadequate training, failure
c. Participant, on behalf of participant and each of participant’s successors, heirs and assigns, unconditionally and irrevocably waives liability, releases, promises never to sue, forever discharges and relinquishes any and all rights, claims, demands, suits, actions, losses, damages, costs and expenses, including attorneys’ fees and costs (collectively, “Claims”), that participant may incur or otherwise have against Company, Affiliates and their respective parents, affiliates, competition agency/production companies, landowners/lessors of event locations, hosts, sponsors, advertisers and each of their respective owners, officers, shareholders, directors, employees and agents (“Released Parties”), arising from or related to participants participation in the Esports Event, including, without limitation, any Claims arising from or related to: (i) the actions or omissions of any of the Released Parties, other participants, Attendees or other third parties; (ii) the inadequacy of any training or supervision; (iii) failure to investigate, keep safe or to warn of hazards known or unknown; (iv) any defect in or failure of the operation, installation, manufacture, and/or design of any equipment, stage sets, or wardrobe; (v) the conditions on or about any event premises; (vi) the breach of any implied or express warranty and/or representation of any of the Released Parties; (vii) travel, transportation or accommodations; (viii) weather conditions; (ix) any prize award, including, without limitation, the receipt or use or misuse of any prize; (x) the exercise of the rights granted herein including, without limitation, from any liability for violation of rights of privacy, publicity, defamation, emotional distress or any similar right; and/or (xi) any other operations associated with the Esports Event, and, with respect to each of the foregoing, whether based on tort (including, without limitation, acts of negligence and gross negligence ), contract or any other theory of recovery in law or equity, whether for compensatory or punitive damages, equitable relieve or otherwise, and whether now known or unknown or suspected or unsuspected (all of the foregoing shall be collectively referred to as the “Released Claims”). Participants hereby indemnify the Released Parties from and against all claims, actions, losses, damages, judgments and liabilities resulting from any breach or alleged breach of the Handbook or these Official Rules, any actions or omissions by participants while participating in or attending the Esports Event or any event thereof and/or the releases set forth herein.
d. In no event shall participants have, and participants hereby irrevocably waive, any right to sue the Released Parties or to seek or obtain injunctive or other equitable relief in connection with the Esports Event, the Materials, the Submissions, or any other productions, or the production, distribution, exhibition or other exploitation, or the advertising, promoting or publicizing of the Esports Event.